Your quest for a solution to download emails from Outlook as PDF files is over if that’s the case. The best manual methods to use for exporting Outlook PST files to PDF format are covered in this post. Additionally, buyers have the option to download all emails from Outlook to PDF document format by using the expert WholeClear PST Converter. Now let’s get going!
What makes Users Need to Convert Emails from Outlook to Adobe PDF format?
The following are some of the causes that lead to mass Outlook email saving as PDFs with attachments-
- Cross-Platform Compatibility- The wants and requirements of users arise when they want to access or read Outlook email data on Mac or Android devices. Converting emails to PDF files is a practical solution that works with any OS, including Mac, to address this issue.
- Users can view Outlook data files locally by using the “Save Outlook Message” feature. Multiple Outlook emails can be converted to PDF files so that Adobe and other compatible programs can open the data elements.
- Legal Evidence- Digital documents that are used as evidence in court must be presented in PDF format. The only common file that can be used to support evidence presented before the court is this one. The Outlook emails in PDF format can be printed by an investigator and submitted.
- Print Outlook Emails in the Correct Format- The best option for users who wish to print several Outlook emails is to convert them to PDF format. The original formatting of the source file can be preserved by users when transferring data items from Outlook to PDF.
Method for Downloading Outlook Emails in PDF Format
Emails from Outlook can be converted to PDFs in two distinct ways. These are described in further detail below-
- The manual method is the first option; it converts emails one at a time without converting attachments.
- Automated Method- This method uses WholeClear PST to PDF Converter to efficiently save many Outlook emails into PDF.
Manual Method Import Outlook Mailbox into PDF Format
- Select the emails you want to convert to PDF portable document format by opening the Outlook email software.
- Next, select File >> Save As from the menu.
- Choose the destination to save the converted file from the Save As window and provide the filename.
- Select HTML from the “Save As Type” selection, then click the Save button. To convert additional Outlook emails to PDFs, repeat the same process.
- Navigate now to the HTML file’s target location.
- Next, select the file and give it a right-click. Click on Open With >> Word.
- Select File > Save As once the HTML file has been shown in the Microsoft Word program.
- Navigate to the location where PDF files need to be saved from the “Save As” screen.
- Select PDF (*.pdf) from the “Save As Type” drop-down menu, then click the Save button.
- The email message will ultimately be saved as a PDF document.
Cons of Using the Manual Method
The inability to batch convert a PST file to PDF without Outlook is the main drawback of this manual technique. Installing Microsoft Outlook is required in order to use this solution. It also takes a lot of time and effort to complete this operation, as it appears that there are many PST file elements that need to be exported. Furthermore, this manual procedure requires the necessary technical expertise to be performed.
An Automated Process to Convert Several PST Folders to PDFs in Batch Without Outlook
WholeClear PST to PDF Converter is an ideal third-party program that can help you overcome those limitations and disadvantages. Without installing Outlook, you can use this program to export your Outlook emails, attachments into PDF format. Using this program has the primary benefit of migrating all embedded attachments to Outlook messages. Even a beginner user doesn’t need much experience to operate the software because of its user-friendly graphical interface.
Final Thoughts
Outlook is a well-known email program that is available to both personal and business users, as is common knowledge. How to download Outlook email as a PDF is a frequently asked question among end users in the modern world. This post explains how to save Outlook emails into PDF files using both technical and manual methods. You can select whichever of these two methods best suits your needs.
