One of the most often requested questions today is how to export email from Lotus Notes to Outlook PST format. In this article, we will look at how to transfer HCL Notes to Outlook both manually and professionally. We will also explain why it is necessary to migrate Lotus Notes emails to Outlook and then recommend a quick technique to downloading Email from HCL Notes to Outlook file type without problems.
HCL IBM Notes and Microsoft Outlook are two of the most well-known and commonly used email client applications, with both used on a broad scale in enterprises worldwide. Because of their popularity, information is more likely to be exported from one program to another. However, because they are two completely distinct systems, the process can be extremely hard.
In addition, Users’ Query
“My company has decided to migrate emails from IBM Notes to Outlook due to changing business requirements.” Instead of converting all of my Lotus Notes data, I only need to move a few important emails to Outlook. After searching various technical forums, I couldn’t discover any viable solutions. If anyone knows of a viable solution, please let me know as soon as possible.
Please Tell us Why Users Want to Download Email From HCL Notes to Outlook Format.
MS Outlook allows you to work in offline mode whenever necessary.
Microsoft Outlook offers improved security, file protection, and advanced functionality.
It offers data analysis and management capabilities that are superior in comparison.
Outlook features a simple, user-friendly interface that does not require much.
Microsoft Outlook is part of the Microsoft Office Suite.
If you are a multitasker, you will prefer MS Outlook to other programs.
In comparison to other apps, this application has a vast data store and management capacity.
How Do I Manually Download Emails From Lotus Notes to Outlook?
Before you begin the free manual procedure, make a backup of your Lotus Notes email files and related data. Now, follow the step-by-step guide to manually convert Lotus Notes to Outlook.
- Users must complete two procedures to export NSF files to PST.
- Convert NSF files to CSV and import them into Outlook.
Step 1 – Export Lotus Notes NSF to CSV.
- Run the HCL Lotus Notes program.
- Go to File > Open Lotus Notes Application.
- Now, click the Browse option to select the NSF file and then open.
- Go to the File menu and select Export.
- In the Export dialogue box, you provide a file name, destination directory, and file saving type.
- Choose the comma-separated value format.
- Finally, on the CSV Export screen window, select the appropriate choices based on your requirements.
Step 2 – Import CSV into MS Outlook.
- Open the MS Outlook email software.
- Now, select File > Open & Export > Import/Export.
- Choose “Import from another program or file” and click next.
- Choose “Comma Separated Values” here. Then click next.
- Tap the Browse option to find the CSV file created by the Export command, then click next.
- Choose the folder where you want to save the exported data and click next.
- After that, click the Checkbox in the Import a file section and hit the Finish button.
Issues With Manual Conversion Techniques
Importing Lotus Notes emails to Outlook manually is an option, but you should be aware of the following downsides and limits.
The free NSF to PST migration process is lengthy and rather hard for new users.
The manual approach can be confusing to users due to the number of steps involved.
If the manual method is not followed correctly, it can result in data loss or file corruption.
It does not allow the conversion of big NSF databases to PST format.
IBM Lotus Notes and Microsoft Outlook are deployed as needed during the conversion procedure.
If you cannot afford to delete their email files, you can wish to avoid the free manual option.
Now, if you want to escape these limits and downsides and instead receive a successful and complete solution for how to download emails from Lotus Notes to Outlook, here is the ideal option.
The GainTools HCL Notes to Outlook Converter is a Fantastic Solution.
The GainTools HCL Notes to Outlook Converter Software is an excellent solution for instantly converting all Lotus Notes databases to Outlook PST file format, including emails, contacts, calendars, tasks, notes, and other objects, as well as attachments. The tool has extensive and strong functionality for migrating numerous Lotus Notes NSF files to PST file format in Outlook 2021, 2019, 2016, 2013, and other versions.
Here are some of the major benefits of using the Lotus Notes to Outlook Converter.
- A smart and simple to use program.
- Convert numerous or batch NSF files in one step.
- It migrates the entire Lotus Notes database, including emails, contacts, calendars, profile information, and metadata.
- Support all versions of Microsoft Exchange, IBM Domino Server, Lotus Notes, and Outlook.
- Saves all attachments and folder structures.
- Saves the database’s original folder hierarchy.
- Move big databases in bulk.
Software Guide For Directly Converting NSF Files to Outlook PST Format
- First, download and install the NSF to PST Converter software onto your Windows system.
- Run the software and select Add Files from the top menu bar.
- After that, choose Export Single File/Export Multiple Files to load the NSF files for conversion.
- You can now examine all uploaded NSF files by clicking on any email.
- Click the Export button and select the PST option from the list of saved output options.
- Choose a target path to save the converted files. Then click the “Convert Now” button to begin the process.

The Final Words
In this post, we explored both the free manual technique and the automatic options for downloading emails from Lotus Notes into Outlook. Users can use any of the methods outlined above to convert Lotus Notes data to Outlook for free. However, if you require a safe, secure, and hassle-free conversion of NSF files to PST format, I recommend the professional IBM Notes to Outlook transfer program.